Administration Coordinator

The role

You’ll be the welcoming face of Hawksbury-our first point of contact for visitors, residents and colleagues. A friendly personality and genuine enthusiasm are essential, as you’ll embody our values and make interactions memorable. Your positive energy and professionalism will set the tone for our organisation, ensuring everyone feels valued and supported from the moment they arrive.

This position is based at our Head Office in Burnside, Christchurch, Monday to Friday, 8:00am–3:00pm. Applicants must be available during school holidays and have occasional flexibility for key events or training days.

What you’ll do

• Coordinate meetings (agendas, minutes, materials)
• Manage travel and accommodation bookings (flights, car hire, logistics).
• Prepare rooms and logistics for trainings, conferences, interviews and key meetings (equipment, catering, setup).
• Keep the office humming. Ensure the office and its surroundings are presented and maintained to a high standard. Welcoming visitors, checking and ordering of kitchen and office supplies.
• Support L&D (mandatory and external training), maintain registers and follow up on completions.
• Provide PA support to the CEO (calendar, travel, appointments).
• Assist with website updates and information requests; manage mail and document processing.
• Coordinate vehicle servicing and insurance claims; contribute to process improvements across admin.

You’ll bring

• The ability to proactively anticipate an initiate support for the ELT team’s needs, without waiting to be asked.
• The ability to interact in a positive and engaging manner that embraces and embodies Hawksbury values and culture
• Strong coordination and time-management skills; confident minute taking and meeting support.
• Polished communication and customer service; proactive problem solving.
• Solid Microsoft Office skills (Word, Excel, Outlook).
• A full, clean NZ driver’s licence.

About Hawksbury Community Living Trust

At Hawksbury, we are committed to providing high-quality residential support for people with learning disabilities. Our residents are valued members of the community, and we support them to live meaningful, self-directed lives. We are proud to be an equal opportunity employer, fostering diversity and inclusion throughout our organisation.

If you’re ready to make a real difference and grow your career in a supportive, purpose-driven environment, we’d love to hear from you. Apply today—applications will be reviewed as they are received.